DATA PRIVACY NOTICE
Whitbourne Baptist Chapel
Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by [the General Data Protection Regulation 2016/679 (the “GDPR”)].
Who are we?
Whitbourne Baptist Chapel is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
How do we process your personal data?
Whitbourne Baptist Chapel complies with its obligations under [the GDPR] by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
We only ever collect personal information for processing Gift Aid, or sending emails from Church contacts eg. Carrie's Newsletter.
What is the legal basis for processing your personal data?
If you pay tax and you give us a donation we can process this through the Gift Aid, a form (attached at the bottom of this, these details have to be kept up to date, and the forms have to be kept as required by HMRC for as long as donations continue. The details in the form are a requirement by HMRC for Gift Aid to be claimed against an individual.
If attend Whitbourne Baptist Chapel, you can find out the consent form below to let us know your email address, you can also use the form below to request that you are taken off the email list.
Sharing your personal data
Your personal data will be treated as strictly confidential, and will be shared only with if the office of Treasurer changes. We will only share your data with third parties outside of the parish with your consent, this would only ever be HMRC, through Gift Aid processing, and as a legal requirement.
How long do we keep your personal data?
We keep your personal data for no longer than reasonably necessary, as legally required by HMRC.
Your rights and your personal data
Unless subject to an exemption [under the GDPR], you have the following rights with respect to your personal data: -
- The right to request a copy of your personal data which the Treasurer holds about you;
- The right to request that the Treasurer corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for Treasurer to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable)
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to lodge a complaint with the Information Commissioners Office.
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
To exercise all relevant rights, queries of complaints please in the first instance contact the Treasurer at Treasurer@whitbournechapel.org.uk
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.